• This position is be in charge of managing and maintaining the personnel database system efficiency and effectively
• And be responsible for overall management of the company’s compensation and benefits given to employees.
• And to response employee grievances and advice line departments on compensation and benefits policies and procedures.
• And to ensure operational activities are complied with company’s policies and legal requirements.

Key Responsibilities & Accountabilities/Trách nhiệm và nhiệm vụ chính

Task Management/Quản lý nhiệm vụ/công việc:

• Ensure OHS&E policies & guidelines are carried out
• Follow approved company processes as defined in Strategic Marine’s Business Management System
• Continually seek to identify & minimize areas of risk and/or waste

·         Manage and maintain the system of employee data base, payroll and other benefits  monitoring the compliance with company policies and legal requirements

·         Be responsible for monitoring the compensation & benefits, other allowance programs and insurances.

·         Manage all personnel statistical data;  control and maintain all personnel information and ensure that it is updated

·         Work with Training & Recruitment and Employee Relations section to execute relevant work properly to the legal requirements and company’s rules and regulation.

·         Administer departmental timesheets through individual actual attendance records and manage the overtime (OT), employees’ leaves and advice the immediate supervisor solutions to enhance the productivity to reduce the OT.

·         Response employee grievances relating to payroll, timesheets, types of leave as well as advising line departments on HR policies and procedures to ensure that all is complied with company’s policies and legal rules and regulation.

·         Execute other assignments as per request by direct supervisor

People Management/Quản lý con người:

• Work with line departments and immediate supervisor in matters involving compensation & benefits and responding to employee grievances related to compensation and benefits.

·          Work with Employee Relations Section in matters involving employee relations and responding to employee grievances related to compensation and benefits.

• Provide/suggest solutions related to compensation and benefits to improve employees’ satisfaction

Interpersonal Management/Quản lý sự kết nối:

·         Liaise with Social Insurance authorities for monthly contribution, new registration/report, and insurance of social insurance book, medical cards and relevant claimable benefits.

·         Liaise with governmental agencies/authorities for relevant works.

·         Liaise with line departments to make sure all operations are in compliance with company policies and government regulations on labour.

·         Handle labour contract, company regulation, newly issuance & extension or termination of labour contract

• Work with Employee Relations and Training & Recruitment Sections to maintain personnel administration system including but not limited to personnel database: training, promotion, job transfer, discipline, award, competency and performance appraisals, resignation, employment terminations and relevant works.

Information Management/Quản lý thông tin:

·          Manage all personnel statistical data Control and maintain all personnel information and ensure that it is updated.

·          Manage SMV employees’ profiles and documents related to compensation & benefits.

·          Be in charge of preparing weekly/ monthly personnel reports: labour budget and labour expenditure turnover, new employment, working hour, OT, manpower, and other reports as per requested by management levels.

Personal Management/Quản lý bản thân:

·         Look for professional development opportunities & undertake where appropriate

·         Keep up-to-date and seek to implement industry best practices

·         Look for on-the-job opportunities to broaden and improve work knowledge base”

 Exhibit behaviour consistent with Strategic Marine cultural statement.

 Performance Standards/Tiêu chuẩn đánh giá mức độ hoàn thành công việc: 

• The achievement against agreed targets/goals.
• The ratio of incompletion of agreed targets/goals.
• % of quality of work and the completion of work schedule against the agreed work plan.
• % of inaccuracy of payroll and other reimbursements to employees.
• The performance of actual labour expenditure against the budget.

·          % of inaccuracy of weekly/ monthly personnel reports: labour budget and labour expenditure turnover, new employment, working hour, OT, leaves, manpower, and other reports as per requested by management levels.

• The number of formal employee grievances on issues under managing of Compensation & Benefits Section
• The satisfaction level with services, consultancy of employees. 
• The efficiency of administration system of employee database, salary and allowances, social & health insurance, workmen compensation, employee leaves record and termination.
• The number of violation against the company’s rules and regulations
• Response time against the emergency situation.
• Response time to fix problems.
• The quantity and quality of suggestion to improve or prevent risk toward the achievement of departmental goals or company’s goals

Will be based on

• The result of competency appraisal
• The potential development for job enlargement or promotion