Documentation & Gate Planner

Company Information
Cảng Quốc Tế Sài Gòn Việt Nam - SITV

Saigon International Terminals Vietnam (SITV) is a member of Hutchison Port Holdings (HPH), a subsidiary of the multinational conglomerate CK Hutchison Holdings (KH), is the world’s leading port investor, developer and operator.  The HPH network of port operations comprises 320 berths in 49 ports, spanning 26 countries throughout Asia, the Middle East, Africa, Europe, the Americas and Australasia. Over the years, HPH has expanded internationally into other logistics, transportation-related and hotel businesses. These include cruise ship terminals, airport and hotel operations, distribution centres, rail services, and ship repair facilities. In 2011, the HPH port network handled a combined throughput of 75.1 million TEU worldwide.

SITV was granted the concession on 08 February 2007 to develop a 33.7 hectare container terminal including three berths along 730 meters of quay at Thi Vai – Cai Mep area in Ba Ria - Vung Tau Province. The Terminal is able to receive the vessels with tonnage up to 80.000 DWT. SITV is a deep-water port and located on the South-East coast about 75 kilometers away from Ho Chi Minh City.

We are now looking for qualified & potential candidates for the vacancies working at Terminal in Phu My Town, Tan Thanh District, BR - VT Province. If you desire to build an extraordinary career and love challenges, we invite you to submit your application to SITV for the post below:

Job Information
Job Title
Documentation & Gate Planner
Job Description

 Documentation update

1.   Check and update cargo, truck list into system for coming cargo, vessel on timely basis.

2.   Keep contacting with customer and Operations Center section to obtain correct cargo, truck list in case any discrepancy found.

3.   Follow job planning and assignment from Supervisor relating to Documentation filing.

4.   Collect and check Customs clearance and Delivery Order submitted by customer. Immediately inform concerned parties in case cargo, quantity, receiving party matched with documents furnished by ship agent, customer.

5.   Assist to check and update vessel information for issuing draft invoice to customer.

6.   Collect and file all gate and weighing transactions per vessel voyage. Immediately inform Supervisor in case of any discrepancy, shortage and loss of vessel documents found.

7.   Check and file other documents relating to cargo, vessel operations, customer’s request, order, acknowledgement and statement.

Gate Transaction

1.   Careful check, compare and update delivery, receipt noted submitted by truck driver with cargo documents furnished by customer to issue CMS/EIR correctly. Immediately inform Supervisor and Operations Center section to obtain exact cargo, truck list from customer in case of any discrepancy found.

2.   Careful check weighing figure showing in system and panels to ensure no fraudulent acts, cheat and other remaining objects before executing weighing job. Immediately inform Supervisor and other sections to handle violating case.

3.   Keep gate and weighing transaction documents in file per shift duty and vessel voyage. Ensure all gate and weighing transaction documents acknowledged by concerned parties.

4.   Liaise with other sections and security to stop and prevent any fraudulent act, cheat, theft and unsafe movement of truck.

Other duties

1.   Comply with company policies, regulations and involve in training activities or other company activities as required.

2.   Assist to check and update vessel information for issuing draft invoice to customer.

3.   Assist Supervisor to make shift duty, daily and monthly report.

4.   Assist to train new staff as planned orientation.

5.   Report major changes or problems related to operations within Documentation, Gate section and other sections.

6.   Execute any assignment from higher levels of Operations Department.

Job Requirment
  • Graduated from University or College relating to Maritime, Business Administration, Transportation or relevant field.

  • 01 year of relevant working experience in port and terminals or forwarder is advantages. Fresh graduation is acceptable.

  • Fresh graduation is acceptable.

  • General Cargo Operations

  • Statistic Control

  • Reporting Skill

  • PC Skills: Word, Excel, Power-point

Job Level
Operator/ Officer/ Technician
Job Category
Work place
Ba Ria-Vung Tau
Salary Range
Deadline To Apply
Contact Information
Contact Person
Ms. Hoa